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GEMS Minutes 1 May, 2013

GEMS MEETING

Wednesday, May 1, 2013

  1. Call to Order
    1. Call to order by Carolyn
    2. Roll Call
      1. Officers in attendance: Tyla Cole, Carolyn Doroba, Becca Drustrup, and Sarah Blevins
      2. Members in attendance: Brian Allen, Alex Brown, Ashley Thicksten, Susan Leib, Thomas Allegro, Amanda Elliff
      3. Adopt today’s agenda
        1. Adopted by Tyla
        2. Seconded by Sarah
        3. New business
          1. Committee Updates

i.      Social and Service Committee

  1. Due to issues with scheduling we will be helping Chris at the Putnam clean the dioramas in the summer so be looking for emails.

ii.      Travel Committee

  1. Trips are in the works for the Fall
  2. Feel free to email Amanda with suggestions

iii.      Fundraising Committee

  1. No new news- Get ready for Yankee Candle Fundraiser in the Fall

iv.      Symposium Committee

  1. Congratulations to Carolyn and the Symposium committee for putting on a great symposium weekend!
  2. Elections

i.      Congratulations to our new officers!

ii.      President- Alex Brown

iii.      Vice President- Amanda Elliff

iv.      Secretary- Sarah Blevins

v.      Treasurer- Becca Drustrup

 

  1. Meeting adjourned
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GEMS Minutes 4 April 2013

GEMS MEETING

Thursday, April 4 2013

Figge Café: (6:30-7:00)

  1. Call to Order- Carolyn Doroba
  2. Roll Call
    1. Officers in attendance- Becca Drustrup, Carolyn Doroba, Sarah Blevins
    2. Members in attendance- Alex Brown, Brian Allen, Thomas Allegro, Ryan Roberson, Susan Leib, Amanda Elliff, Ashley Thicksten
    3. Advisor in attendance- Ann Rowson Love
    4. Adopt today’s agenda
      1. Adopted by Sarah-Seconded by Becca
      2. New Business
        1. Committee Updates

i.     Social and Service Committee

          1. Putnam Service Day
              1. Help the Putnam clean the natural science exhibit
              2. Tyla will send out an email when the date has been set
              3. Reminder to fill out Volunteer sheets
              4. End of semester/graduation events

ii.     Travel Committee

            1. Ideas for next fall? – Email Amanda

iii.     Fundraising Committee

            1. No news

iv.     Symposium Committee

            1. Symposium/Workshops this weekend!!
            2. Help needed-set up 6:00 Friday at the Butterworth Center
            3. Please bring baked goods to Butterworth Center by 6:15
            4. Social gathering with Lyra and Dana after the workshops at the Phoenix.
            5. Volunteers bring laptops for workshop on Saturday
            6. Can pay $10 fee day of
  1. Other Business
  2. Adjournment
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GEMS Minutes 7 March 2013

GEMS MEETING

Thursday March 7, 2013

Figge Café: (6:30-6:50)

  1. Call to Order- Carolyn
  2. Roll Call
    1. Officers in Attendance: Carolyn Doroba, Tyla Cole, Sarah Blevins, Becca Drustrup
    2. Members in attendance: Brian Allen, Alex Brown, Susan Leib, Amanda Elliff, Ashley Thicksten
    3. Advisor in attendance: Ann Rowson Love
    4. Adopt Today’s Agenda
      1. Adopted by Sarah- Seconded by Becca
      2. New Business
        1. Volunteer Committee

i.     Sign up to volunteer at the Bodies Revealed exhibit at the Putnam Museum

  1. Symposium!

i.     Details have been finalized

ii.     Sign up by tomorrow (March 8)

iii.     Dates will be April 5-6

iv.     Friday- Butterworth Center, Moline

  1.  Lyra Monteiro Keynote talk on public history (7:00-8:00)
  2. Have building from 6-9
  3. Dessert social following keynote
  4. Sign up to make desserts from 30-40 people

v.     Saturday 8am-5pm workshops (2 workshop credits) (Max 20 ppl)

  1. $10 cover- paid at either WIU-QC campus
  2. 8:00-12:00 Lyra Public History workshop
  3. 12:00-1:00 Lunch
  4. 1:00-5:00 Dana Densberger Exhibit Design workshop
  5. Make sure to sign up online
  6. Adjournment
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GEMS Minutes 7 February 2013

 

GEMS MEETING

Thursday, February 7th 2013

Figge Boardroom: (6:35-6:50)

 

  1. Call to Order: Carolyn
  2. Roll Call
    1. Officers in attendance: Carolyn Doroba, Tyla Cole, Sarah Blevins
    2. Members in attendance: Susan, Alex, Brian
    3. Advisor in attendance: Ann Rowson Love
    4. Adopt today’s agenda- Adopted by Sarah, seconded by Tyla.
    5.  New Business
      1. Committee updates
      2. Social and Service Committee

i.     Updates from current chair

ii.     Tyla handed out WIU events calendar (organization calendars)

iii.     · Semester group project with the Putnam- Either help with education or collections departments.

iv.     · Take the Plunge- Polar Plunge- sponsor or participate. Money goes towards helping Special Olympics.

  1. ii. Travel Committee

i.     Updates from current chair

ii.     St. Louis trip March 14-17?

iii.     Hoping to plan trip with ABZS. Smaller fieldtrip. Amanda working on coordinating, survey in the next few weeks to decide what to do specifically. Shared rooms and transportation covered by ABZS.

  1. iii. Symposium Committee

i.     Symposium will April 5th-6th, 2013

ii.     Topic is Public History

iii.     Updates from current chair

iv.     Friday- Keynote start at 7-8. Desserts to follow. At Butterworth Center (free to rent)

v.     Two workshops on the 6th. (8-5) Lira will be doing a workshop on public history

vi.     Second workshop???

vii.     Survey to decide second topic.

  1. Other business
    1. LASSO trip to Art Institute of Chicago – be there at 7 and have fun!

i.     Collaborating with ABZS

  1. Feb 9th, Meercats 3-D at the Putnam @ 2:50, CANCELLED
  3. Adjournment
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GEMS Minutes 24 January 2013

GEMS MEETING
Thursday, January 24 2013

1. Call to Order

2. Roll Call

  1. Officers in attendance: Carolyn, Becca, Tyla, Sarah
  2. Members in attendance: Susan, Alex, Amanda, Jess, Ryan, Thomas, Brian
  3. Advisor in attendance: Ann Rowson Love

3. Adopt today’s agenda
a. Tyla adopted- Seconded by Sarah

4. New Business

a. Committee introductions and sign-ups

i. Social and Service Committee

  1. Description of committee and updates from current chair
  2. New chair is needed
  3. Announcement about GAHC volunteer needed
tomorrow

ii. Travel Committee

  1. Description of committee and updates from current chair
  2. Amanda- Description of Fall semester’s Kansas City trip. Attempt for smaller fieldtrip locally. Explanation of what we try to do on fieldtrips. Networking opportunity.

iii. Fundraising Committee

  1. Description of committee and past fundraisers
  2. No fundraisers left for the semester, will start again in the Fall
  3. New chair needed to start brainstorming fundraisers
  4. Becca explained fall fundraisers. No fundraisers for this semester unless we continue the Younkers or Yankee Candle fundraiser

iv. Symposium Committee

  1. Symposium will April 5th-6th, 2013
  2. Topic is Public History
  3. Description of committee and updates from current chair
  4. New chair is needed
  5. Carolyn explained upcoming Symposium April 5-6. Theme is public history museums. Dr. Lyra Montero will be our main guest speaker. She will give a Workshop Saturday along with another guest to be determined who will also give a workshop. Great opportunity to network.

5. Other business

  1. LASSO trip to Art Institute of Chicago- February 8
  2. Sign up sheets early next week 60th street and River Front campus. GEMS contributed $200. Free as WIU students because it’s a free admission day at the Art Institute.
    1. Collaborating with ABZS
1. Feb 9th, Meercats 3-D at the Putnam @ 2:50, lunch prior at 12
a. Waiting to hear back on more information. Good way to meet ABZS members before the St. Louis trip.
    2. 2. St. Louis trip March 14-17
a. Ann offered collaboration with ABZS for an opportunity to take a trip to St. Louis. ABZS open to visiting art/history museums along with the zoo.
    3. Amanda will be in contact with ABZS.

6. Future Meeting Dates

i.     Vote on dates and times for semester meetings

  1. First Thursdays at 6:40pm at the Figge Café.

7. Ann’s new GA is Sarah

1. She will be sending emails and updating the website on upcoming conferences and events

8. Adjournment

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GEMS Minutes 4 December 2012

GEMS Meeting Minutes December 4, 2012

Art Studio, Figge Art Museum Duration: 5:30-5:55

 

1. Call to order by Lauren Connolly

a. Officers in attendance: Carolyn Doroba, Tyla Cole, Becca Drustrup, and Sarah Blevins

b. Advisors in attendance: Ann Rowson-Love

c. Members in attendance: Lauren Connolly, Catherina Mueller, Zachary Beuthein, Claire Landis, Alex Brown, Amanda Eliff, Amanda Crosby, Jess Cruz

2. Roll call

3. Adopt today’s agenda

a. Carolyn Doroba, Seconded by Sarah Blevins

4. New Business

a. Upcoming events

1. Carolyn presented the opportunity to participate in the Angel Tree program

2. Western’s Managing Stress Week activities were shared.

3. Lauren announced a volunteer opportunity to help ALAS (Association of Latin American Students) with WIU-QC’s holiday event December 8. Volunteers needed for set up and to facilitate activities.

5. Committee Updates

1. Social and Service-

1. Volunteers needed to facilitate Figge Family Day event January 12

a. Talk to Heather Aaronson, in the education department if you are interested in helping with event.

2. Tyla is in contact with Beth at the Putnam to set up volunteer/ community service opportunities.

 

2. Symposium/Conference committee

1. First two weekends in April are possibilities for the symposium. Waiting to hear from Lyra Montero (speaker) which date will work best.

2. $1000 will be given to speaker for travel expenses

 

6. Other Announcments

a. Ann’s announcement: Ann made an announcement about a behind the scenes field trip to the Art Institute in Chicago with LASSO.

i. Voted on whether to give the $200 originally promised to help pay for transportation or to increase amount to $400.

ii. Voted by a large majority to give $200.

 

b. Vote to decide where fundraising money from Yankee Candles and Younkers Community Day would be placed in the budget.

i. $90 Community Day, $572 Yankee Candle

ii. Voted to give $200 to the Chicago field trip transportation cost

 

8. Carolyn addressed the need to select a new time for meetings next semester. A survey will be emailed to everyone to determine an appropriate day and time.

9. Next meeting is to be determined.

10. Adjournment

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GEMS Minutes 6 November 2012

Gems Meeting

Tuesday November 6, 2012

5:20-5:40pm

 

Officers in attendance: Lauren Connolly, Catherina Mueller, Zach Beuthien, Claire Landis

Members in attendance: Amanda Eliff, Carolyn Doroba, Sarah Blevins, Alex Brown, Becca Drustrup, Tyla Cole, Jess Cruz

 

  1. Call to Order –Lauren Connolly
  2. Roll Call
  3. Adopt today’s agenda –Lauren Connolly, seconded by Catherina Mueller
  4. New Business
    1. Have you voted yet?
      1. Do it!
  5. Volunteer opportunities
    1. Quilt Workshop at the Figge- December 1st, the next Family Day event is January 12th
      1. Talk to Heather Aaronson, in the education department if you are interested in helping either with either event.
  6. Committee updates
    1. Social and Service
      1. Upcoming events- Heather at the Figge is also looking for volunteers on 12/6.
      2. Any additional volunteer opportunities- Jan/Feb a service project will be scheduled at the Putnam- Exact dates will be determined and announced at a later time.
      3. Putnam is also looking for one person to help with the animation exhibit.
      4. Also at the Putnam, Nov-17 volunteers can help with a girl scout day.
      5. This Thursday GEMS and students will be going over the Phoenix after class for a social event.
    2. Travel committee
      1. Kansas City trip- It was a success. We went the Nelson Atkins, the WWI museum, and the Toy and Miniature Museum. We met with several museum professionals and had a great time.

C Symposium/Conference committee

  1. Updates on workshop speakers- Lyra Montero is a possible candidate. She specializes in public history and is locate in NY. In the past she has designed living exhibits. She could lead a workshop.
  2. Gems will pay a portion, and funding from the theme committee is also available for those who apply and are selected.
  3. Upcoming meetings/deadlines

D Fundraising committee

  1. Returning Community Day books and money- Turn those in tonight if you haven’t. Community Days are this weekend.
  2. Yankee Candle Fundraiser - Jess was top seller, Lauren, 2nd, Claire 3rdTotal sales= 1430.00 and total profit= 572.00.
  3. Other business
    1. Officers-
    2. Committee Chairs
    3. Elect new officers-
      1. Pres= Caroly Doroba
      2. Vice Pres= Tyla Cole
      3. Treasurer=Becca Drustrup
      4. Secretary= Sarah Blevins
        1. Congratulations!
        2. Announce new officers, date and time for next meeting
          1. Next meeting will be December 4th at 5:20pm in the Figge Cafe
          2. Old officers will meet with new officers between now and the next meeting to discuss roles. At next meeting, the new officers will facilitate the meeting.
          3. Adjournment- 5:40