September 2014 GEMS Meeting

Opening: 5:32 pm

Fundraising Committee:

Trivia Night, only need a place!

Potential places:

Travel Committee:

New Orleans is a go! Hotels are booked.

Symposium Committee:

Team up with Figge Art Museum.

Symposium Keynote Thursday April 16, 2015 with workshop the next day (Friday April 17)

Social Committee (Happy Birthday to Tori and Erin P!)

November 1, 2014 – Halloween Party at Jake’s House (see Facebook for invite details)

Next Meeting: October 30. Wear costumes for “spooky” PechaKucha that night! Bring any Halloween treats. Amanda will bring special Halloween cupcakes!

Meeting Ended: 5:44


GEMS Minutes, April 10th, 2014

6:30 PM


1. Call to Order

2. Role Call

3. Approval of minutes from last meeting

4. Open Issues

       a) Treasurer’s update on the budget

                 – Erin H. $1,900

                         – $350 for trivia night

         b) Committee updates

                  – Symposium

                          – April 26th, Handling/Conservation and care of books

                          – $20 for students – includes both workshops and lunch

                          – 9:30 – 5

                          – Held at Bettendorf Public Library

           c) Fundraising

                    – May 8th – Trivia night

                             – Create Facebook group

                             – $10 at the door, teams of 8

            d) Social and Volunteer

                     – River Bandits game – April 15th at 7pm

             e) Travel

                       – New Orleans?

5. New Business?

6. Adjournment


GEMS Minutes 6, March 2014


Meeting Agenda

February 6, 2014

6:30 pm


1. Call to Order

2. Roll call

3. Approval of Minutes from last meeting

4. Open Issues

            a. Treasurer’s update on the budget – No new change

            b. Committee updates:

                    – Social and Volunteer – Game night – March 20th, at 6pm

                    – Symposium / Workshop – Still finalizing

                            – Possible dates April 4th or April 25th

                      – Travel – New Orleans trip postponed till May 12-16

                      – Fundraising – Trivia Night – Thursday May 8th at the Establishment Theatre for rental             fee of $350


5. New Business

       – New treasurer – Erin H.

        – Survey being sent out for suggestions on improvement to Museums Studies program


6. Adjournment          

Draft Schedule for GEMS Trip to New Orleans

DRAFT Schedule

GEMS Field Trip to New Orleans


Tentative Dates during Spring Break:

Wednesday, March 12 – Sunday, March 16, 2014


Wednesday, March 12

  • Leave from Riverfront Campus at 7:00 a.m.
  • Arrive in New Orleans at 9:00 p.m.
  • Late dinner and walk around Riverfront/French Quarter

Thursday, March 13

Warehouse Arts and Museum District

  • National World War II Museum/Meet with Staff/Behind the Scenes/Tour
  • Lunch
  • Meet with Director of Arthur Roger Gallery
  • Quirky Confederate Museum
  • Ogden Museum of Southern Art/Meet with Staff
  • Ogden After Hours Weekly Music Event
  • Dinner

Friday, March 14

French Quarter Museums

  • Louisiana State Museum on Jackson Square/Meet with Staff/Tour
  • Lunch and shopping in Quarter (Johnny’s Po’Boys)
  • Historic New Orleans Collection/Staff/Tour of Museum and Research Center
  • Herman Grima Historic House
  • Dinner at Napoleon House
  • Hang out in the Quarter
  • Music in the Merigny (d.b.a. or others on Frenchman Street)

Saturday, March 15

Mid City Museums

  • Pitot House on Bayou St. John/Tour
  • Lunch at Degas Café
  • New Orleans Museum of Art/Meet Staff/Time on Your Own
  • Dinner at Liuzza’s
  • Your choice: Evening activities



Sunday, March 16

  • Morning? Bayou St. John: St. Joseph’s Day Mardi Gras Indians
  • Drive across Lake Ponchartrain for Brunch at Morton’s Seafood overlooking bayou and lakeside
  • Drive back to QC (Arrival=LATE)

GEMS Minutes 6, February 2014


Meeting Agenda

February 6, 2014

6:30 pm

  1. Call to order
  2. Roll call
  3. Approval of minutes from last meeting
  4. Open issues

a)     Treasurer’s update on the budget – 

Remaining budget: around $1,900 (Becca Drustrup has the exact number)

      This is left from the money from the beginning of the year and includes money raised from the Yankee Candle fundraiser.  This can be used for the symposium and/or a spring trip.

b)    Committee updates

  • Social and Volunteer – 
  • Symposium – (Courtney Richenbacher, Chair) Courtney has been working with Ann to contact possible speakers for the symposium, availability for space, and food plans.  They are still trying to decide on a Keynote speaker for Friday night (Butterworth Center) and still deciding on a date.  Courtney sent out a survey for students to decide a date, and she’s looking at the first two weekends in April. 

    Possible SpeakersJosh Terronez (WIU alum, associated with the Packin conference)

Amy Bartow-Melia (Associate Director for Programs and Strategic Initiatives at the National Museum of American History)

  • Judy Koke (Director of Education and Interpretive Programs at Nelson Atkins Museum of Art in Kansas City, MO)

  • Travel 
  • Fundraising – (Erin Hallemeier, Chair) Erin has been working with Jake Walker to organize a trivia night fundraiser.  Originally she was looking at a date in late Feb. or early March, but Ann said that was not enough time to plan, organize, and market a fundraiser.  Jake has connections with the Establishment Theater on Thursday evenings, where we can hold a trivia night.  Erin said she would get a survey together for the students to respond on availability to figure out a date.  For marketing and sponsorship, Ann suggested Laura Adams (WQPT), Tammy Seitz (WIU Marketing Director), and a possible connection with the SGA (WIU Student Government) to make the trivia night available to the public as well as the student body. 
  1. New business – 

    Spring GEMS Trip: See attached.  Also, the week of the trip is right after Mardi Gras, and there are several large conferences making hotel booking difficult.  Along with what is listed on the handout, several other options were discussed which include walking tours, zoo, and aquarium.

  1. Adjournment

GEMS Minutes 24, October 2013


Meeting Agenda

October 24, 2013

5:30 pm

I. Call to order

  • Meeting called to order by Alex Brown, seconded by Sarah Blevins

II. Roll call

  • Officers in attendance- Alex Brown, Amanda Elliff, Sarah Blevins
  • Members in attendance- Kevin Schafer, Sara Adams, Jeremy Murray, Erin Pilarski, Jake Walker, Erin Hallemeier, Laura Stahl, Krista Sellers, Susan Leib, Brian Allen
  • Advisors in attendance- Ann Rowson Love, Pam White

III. Approval of minutes from last meeting

IV. Open issues

a)     Treasurer’s update on the budget

  • Officers will present a division of funds to vote on at the next meeting if not earlier

b)     Yankee Candle total

  • Yankee Candle totals- Overall total including online sales- $830, which amounts to $320 in profit for GEMS.

c)     Committee updates

  • Social and Volunteer
  • Symposium
    • Preliminary planning for the 2014 Symposium is leaning towards workshops that focus on packaging and shipping artifacts and installation.
    • Possible workshop leaders and/or keynote speakers include WIU alum Josh Terronez
    • Ann and Pam suggested contacting Amy Bartow-Melia from the Smithsonian National Museum of American History to use as a keynote speaker
    • Travel
      • Vote to determine GEMS participation in the Figge trip to Des Moines. Figge had offered a 25% discount ($30) to students who wanted to attend a daylong trip to the Des Moines Art Center on Saturday, November 9.
        • Survey Monkey indicated that only five people were interested in the trip. Only one person indicated interest at the meeting.
        • Voted to decline the invitation to attend
        • Many interested in a larger trip in the spring. Possibly to St. Louis or an extended trip to New Orleans over spring break.
        • Fundraising
          • Need to come up with another fundraiser for next semester.
          • Suggestion to host a Trivia Night
            • Invite friends and family to form a team and buy a table (ie. Everyone pays $10 to participate)
            • Come up with a theme, attendees act as teams to answer questions. At the end of the night the answers are checked and the top three scoring tables win a prize.
            • Provide beverages, attendees typically bring their own food.
            • Possible locations include the Red Stone Room, Woodfire Grill, and other places with a liquor license.
            • Jake advises waiting until late winter to host the trivia night (February-March)

V. New business

a)     Discuss Spring 2014 GEMS trip

  • St. Louis, New Orleans

b)     Additional new business

VI. Adjournment

GEMS Minutes 29, August 2013

GEMS Meeting

August 29, 2013

Figge Café

  1. Call to Order
    • Call to order by Alex Brown
    • Seconded by Sarah Blevins

2. Roll call

    • Officers in attendance: Alex Brown, Amanda Elliff, Sarah Blevins, Becca Drustrup
    • Advisor in attendance: Ann Rowson Love
    • Members in attendance: Krista Sellers, Amanda Miller, Erin Pilarski, Courtney Richenbacher, Erin Hallemeier, Emily Grady, Laura Stahl, Susan Leib, Brian Allen, Ryan Roberson, Jeremy Murray, Kevin Schafer, Jake Walker, Ashley Thicksten, Meghan Treasere
  1. Reports of the officers
  1. Curtis Williams- Budget
    • $2000 Yearly Budget
    • If supplemental funds are needed contact Curtis
    • Submit funds each month
    • Expenditure form PDFs can now be found on the website
    • Must submit expenditure form 2 weeks prior to event
    •  4 weeks prior if paying for a professional speaker
    • Any remaining funds will be transferred to next year’s budget
    • Always use university credit cards when making GEMS purchases.
    • Fundraising

i.     Limited to two fundraisers per year

ii.     If more than two GEMS will have to collect sales tax

  1. Committee Descriptions and Sign- Up
    1. Social and Volunteer
    2. Symposium
    3. Travel
    4. Fundraising
  1. New Business
    1. Brainstorm ideas for committee activities and events
  1. Announcements
    1. Diana: A Celebration- Volunteer Opportunities

i.     Sunday, September 1, 8:30-4:30  3 people needed

ii.     Tuesday, September 3, 8:30-4:30 4 people needed

iii.     Friday, September 6, 8:30-4:30 4 people needed

  1. Next meeting: Thursday, September 26 @5:30 in the boardroom
  2. Adjournment